Management services for homeowners' associations
Your association knows what is in the fund. What nobody calculates is whether it will cover what lies ahead. Húsbrú keeps the books in real time and uses them to answer that question.
Service option 1
“Good bookkeeping is the foundation of good data.”
Everything a treasurer does: fee collection, payments, reconciliation and cost allocation. And what a treasurer has never had time for — setting out the numbers so the board understands them.
In
One set of books
can be reconciled with the bank daily · costs split by ownership share
Out
Yfirsýn helps you set up automatic collection of the monthly fees. Paying invoices gets simpler: the board reviews and approves, and recurring bills go on direct debit.
In Yfirsýn the numbers are set out for making decisions — the funds, deviations from budget and what is coming up.
Annual accounts and a cost budget for the annual general meeting are included.
Yfirsýn for the board and owners
— and whether it is going to plan. The board sees the finances as a whole. Each owner sees the same numbers, calculated down to their own flat. Nobody has to wait for the annual accounts to know how things are going.
The board sees
Each owner sees
Fee collection
Collection is set up once in Yfirsýn. After that, a payment claim goes to every owner's online bank on the 1st of each month. Payments are reconciled with the bank, so nobody has to chase transfers.
The board sees every flat, what has been paid and what is unpaid — today, not at the end of the month.
Service option 2
“The meeting that ends in a decision, not a squabble.”
We attend, chair and take the minutes — and we bring the presentation and the figures. The annual accounts, the maintenance plan and percent funded are set out so that everyone understands what they are voting on.
Annual general meeting agenda
Hlíðarvegur 4–12 Homeowners' Association
Tuesday 14 April, 8 pm · Hlíðaskóli meeting hall
Item 4 is backed by a number: the fund stands at 41% of what the next ten years require. The proposal brings it to 58% by 2030.
ExampleA made-up association and made-up figures.
The Meeting in Húsbrú
This is how the meeting looks in the system — what the board does and what each owner sees, step by step.
Step 1 of 5 · Preparation
The board
Statutory items are added automatically. If configured, proposals on monthly fees and the reserve fund are taken straight from the budget and the maintenance plan, with their cost and the majority each one needs.
The owner
Later sees what each proposal costs their own flat. A new roof in 2029 costs ISK 468–782 thousand, depending on the flat.
Step 2 of 5 · Notice
The board
Called within the statutory notice period — in Húsbrú, by email, SMS or on paper. The board sees who has opened it, replied and given a proxy.
The owner
Sees their monthly fee before and after the proposals, and their share of each project. Replies or gives a proxy with Icelandic electronic ID.
Step 3 of 5 · At the meeting
The board
Attendance is recorded and votes are counted as they come in, by number and by ownership share. Whether a proposal needs a simple majority or two-thirds, the system works out automatically if it passes.
The owner
Can vote on their phone and sees the result on screen — including why a proposal fails.
Step 4 of 5 · Minutes
The board
The draft is built from the voting record and the secretary's notes. The board reviews it, and the chair and the secretary sign electronically.
The owner
Receives the minutes in the Húsbrú format within 48 hours: what was approved, how the votes fell and what it means for the monthly fees.
Step 5 of 5 · Follow-through
The board
New monthly fees go into collection and the reserve fund contribution into the budget. If configured, the roof goes straight into the maintenance plan. The board confirms everything that touches money.
The owner
Sees the new monthly fee from 1 June and the status of each project — and at the next meeting, what came of earlier decisions.
ExampleSample building, made-up figures.
Service option 3
“You approve. We take care of the rest.”
Two different things, bought in different ways — we do both, but never for a commission from the contractor.
Cleaning, snow clearing, lawn mowing, waste and minor repairs. Bids sought every year, and contracts in the association's name.
Roof, windows, masonry and pipework. We write the specification, obtain at least three bids, supervise the work and inspect it at the end.
Every job is broken down into items that can be verified — not “window replacement” but old windows removed, new ones fitted, sealing, finishing, debris removed. Each item is signed off with a date and a photo. If something is not right, you can point to exactly what it was — and the invoice waits until it is fixed.
Checklist — window replacement, east side
Stage 3 of 4 · Tréverk ehf.
External sealing missing on three opening casements — flats 0203 and 0303. Photo attached. Sent to the contractor 18 Sep, deadline 25 Sep.
An invoice for ISK 4.6m is on hold until item 3 is completed.
Not approved
ExampleA made-up job and a made-up contractor.
The refund of VAT on labour at the building site is nothing new — but few compare bids after it. A bid with more labour and less material can turn out cheaper in the end.
We accept nothing from those who bid for the work. The board sees every bid exactly as it comes in, with our assessment alongside.
Yfirsýn · included in every option · demo
The same books, presented for the people who need to use them. The board sees the running of the building; each owner sees their share and where the money goes. Login uses Kenni authentication, which supports Icelandic electronic ID (rafræn skilríki), among other methods.
The balance is reconciled with the bank daily. No waiting for the end of the month.
The budget ends in each flat's monthly fee. The same figure appears in the proposal, the meeting notice and the payment claim.
Deviations, trends in cost items and comparison with the budget — calculated continuously.
A ten-year timeline with costs, and one number that tells you whether the fund is enough.
Each owner sees their payments, their share and what the monthly fees go towards.
Minutes, annual accounts, the ownership declaration and works contracts in one place.
The demo opens in a new window — a sample building with made-up figures, not real data from any association. You can click around and see exactly what the board and owners see. The demo is in Icelandic.
Additional service
One number nobody has calculated for you.
Each building component gets an age, a condition rating and a year. That produces a timeline with costs — and percent funded, which is that timeline compared with the fund.
Total 2027–2031: ISK 30,100,000 · share of a flat with a 4.17% ownership share: ISK 1,255,200
The survey is carried out by an external professional. Each building component is rated on a scale of 1–5.
Years and costs are estimated from recognised figures for service life and standard construction costs. These are estimates, not a schedule of works.
This is the part nobody does today. It is where percent funded comes from.
Handed over in a standard format at any time. Three months’ notice.
We take on the work, not the responsibility. No authority to make payments unless you grant it.
Tell us about your building. We reply with a quote within two working days and go through with you which option fits — The Finances, The Meeting or The Service. If you like, we will come and present it to the board in person. Sending a request involves no commitment.
